More than 3,000 students, 800 recruiters, and about 100 staff and volunteers participate on each day of Expo in the Erwin Center, an enclosed facility. The Cockrell School of Engineering considered several factors in our decision to host Fall Engineering Expo virtually including:
a.        Most employers are currently under travel restrictions, and many may still be restricted in the fall*
b.        Survey data show that most employers expect to attend all or some virtual career fairs in the fall (84%)*
d.        Equity of access: some individuals may be unable or uncomfortable attending large, in-person events this soon.
e.        People's safety: Expo requires direct, face-to-face interaction in close proximity. We cannot guarantee everyone's safety during an in-person event in September, and that is ultimately our greatest concern.
There is no difference between Day 1 and Day 2 besides the participating employers. Check Symplicity to see which employers are attending on Day 1 and Day 2. Candidate attendance has historically been similar between Day 1 and 2.
All UT Cockrell School of Engineering and Jackson School of Geosciences students and alumni are invited to attend Expo as candidates. Any UT Austin student may attend. Third-party recruiters are not eligible to participate in Expo as recruiters.
You can find updated time and date information at the Schedule page.
To register, go to the Corporate page of the Expo website. There, you will find two separate registration links for Day 1 and Day 2. After filling out and submitting the registration form, your request will be reviewed. Once your registration is accepted, you will receive a confirmation email with an invoice and resources to help you prepare for Expo.
A virtual booth space will cost a reduced rate of $500.00 for each booth, per day for up to ten (10) representatives. An additional virtual booth costs $500.00 per day (maximum 2 booths).
Payment for registration is due by Friday, July 30th. Payment instructions will be listed on the invoice you receive with your confirmation email.
Cancellation requests must be in writing to firstname.lastname@example.org. Cancellation requests received by Friday, July 30, will receive a full refund. After Friday, July 30, no refunds will be issued.
a.        Group Video Meetings: Candidates will be directed to a ONE external meeting link with all of your representatives, enabling flexible candidate matching. However, it is your responsibility to manage traffic and match candidates with your representatives if you would like personal meetings.
b.        1-on-1 Video Meeting: Recruiters must add candidates to their personal meetings through a structured queue system in Symplicity. Candidates must be met on a first come, first serve basis.
c.        Hybrid Video Meetings: Combination of Group Video Meeting for general questions and 1-on-1 Video Meetings for individual candidate interviews. If one representative is hosting 1-on-1 Video Meetings, they CANNOT also host a Group Video Meeting. At minimum, TWO (2) representatives are needed if you'd like to have a group meeting AND 1-on-1 meetings.
Senior Reception is a virtual pre-Expo event focused on encouraging social interactions and personal connections beyond professional settings. Recruiters will gain exclusive access to engage with UT Engineering seniors in a casual environment before the hustle and bustle of Expo. The Senior Reception fee is $100.00 per organization in addition to the general Fall Expo registration fee. You can find updated Senior Reception information here.
a.        When conversing with candidates, use video call instead of text chat on your chosen platform to better engage your candidates in meaningful and more efficient conversations.
b.        If using Group Meetings, internally sort your representatives and have at least one representative dedicated to matching candidates to the appropriate recruiter based on candidate interests.
c.        Leverage Symplicity's employer functionalities by familiarizing yourself with how to view candidate resumes, make notes, send chat invites to interested candidates, and mark your level of interest after meeting a candidate.
d.        Organize a shift system so representatives can go on breaks without stagnating the queue. If the queue gets too long, students will leave!
The registration confirmation email contains helpful videos, live demos, and documents to help you prepare for Expo. Be sure to disseminate the information to all your representatives in the weeks leading up to Expo. You can also contact email@example.com for more information.
The Fall 2021 Engineering Expo will take place on the UT ECAC System (powered by Symplicity). On the day of Expo, there will be two main meeting types. For “1-on-1 Video Meetings”, you can queue up for employers who will meet candidates on a first-come-first-served basis. You can join up to three queues at once. For “Group Video Meetings,” you can directly join employer group meetings via a link on their profile, and their recruiters will direct you to the right representatives. Note: Some companies may use a hybrid model to answer general questions in group meetings and host 1-on-1’s using the built-in queue system.
After registering through ECAC, you can prepare for Expo by researching the list of attending employers, reviewing best practices, and familiarizing yourself with the platform by attending training workshops.
To register, go to the Student page of the Expo website where you will find two separate registration links for Day 1 and Day 2 and visual instructions.
Choose “I want to attend: As A Job Seeker”. Sign into the ECAC system as a Current Student or Alumni. You will be directed to the Expo event page, where you can click the blue “Attend” button to register.
Yes, you must register separately to attend both days of Expo.
On the days of Expo, log into the ECAC system and click the “Event” tab on the left-hand side of the screen. Click on the 2021 Fall Engineering Expo (Virtual) - Day 1 or Day 2 event page to attend.
Yes. Many employers will be speaking with you via a private video chat, so you should be prepared to be on camera.
It will depend on the recruiter. The recruiter will have the option to extend the conversation as they see fit.
Once reconnected to the internet, re-enter the employer to request another private chat. You may not be able to reconnect with the same recruiter automatically, so we recommend testing your connection beforehand and connecting to your router with an ethernet cable directly.
We recommend having a notepad and pen/pencil on hand for anything you would like to write down (e.g. recruiter names/contacts). Prepare a virtual resume to send to recruiters or for your own reference during conversations. Of course, bring your professional self and a smile!
a.        Favorite employers on Symplicity by clicking the star button next to their name to show your interest in meeting them at Expo. Employers will receive a notification and many will take this into account when speaking with candidates.
b.        Dress professionally to give a good impression to any recruiters you speak with over video.
c.        Research employers beforehand. Some examples of what to research include majors recruited, job openings, company culture, and recruiting timelines.
d.        Prepare your elevator pitch to speak confidently and concisely with recruiters.
e.        Just like in-person career fairs, anticipate questions recruiters may ask based on your initial introduction as well as any positions for which you are interested. Prepare questions for recruiters to help you connect with them and assess if the opportunity is the right fit for you.
f.        Follow-up and thank employers soon after Expo. Ask for recruiter contact information to keep in contact and leave a memorable impression.
Contact ECAC through email, the ECAC virtual lobby, or the in-person office.
Gatherly is spatial video chat. Our platform lets you move around and talk to anyone at your event. As soon as you move close to someone on the map, you automatically start video-chatting with them. Move into an open group, and you'll join their conversation seamlessly.
In the top right corner of your screen, you'll find the Gatherly map. This map shows the location of everyone in your current room. Click anywhere on the map to set a destination, and you'll start moving in that direction. Click again to change directions.
Head to the virtual elevators at the bottom left corner of the map. Once you're there, a pop-up will show you the other rooms available to you at the event. Click the "Join Room" button for any of those rooms, and you'll instantly arrive there.
If you're in a group video chat already, a lock icon will appear at the bottom of your screen near the mute buttons. Clicking it will lock your video chat group. Your group will turn red on the map, signaling to other users that they cannot join. Click the same icon to allow others to join again.
The "People" tab is like a directory of all the attendees of the event. During the event you can see everyone's names and floor locations. This tab is also useful for finding people; just click the magnifying glass to highlight their avatar on the map. The rightmost icon is the DM function. Click to to privately message someone. These messages are kept for the whole duration of the event.
The "Group Chat" tab is where you can send messages to other people you are video-chatting with. Only the people in that group can see those messages. However, people who join your group afterwards can see messages from before they joined. After the group disperses (everyone moves away), then that chat disappears.
The "News" tab is where hosts can send written information or instructions to everyone. You cannot respond in the "News" tab, so it's not a global chat: it's more of a bulletin board for the host.
There should be a button at the top of your browser window that says "Open Event Info"; you can click on that to view more information about your event.
Head to the Exit at the bottom right of the map. Once you're there, a pop-up will ask you to confirm that you're leaving the event. Alternatively, closing your Chrome browser tab at any time will automatically end your session.
In the address bar where you typed in the link to Gatherly, look on the left hand side at the lock icon. Click on the lock icon and make sure you've allowed access to both the webcam and the microphone. If that doesn't work, look on the right hand side of that same address bar and check if there's a camera icon. Click on the camera icon, and make sure you've allowed Gatherly to access your webcam and microphone. If the problem persists, please reach out to us via the feedback form at the bottom of the page and let us know.
Make sure you've allowed microphone and webcam access, either through the lock icon in the left-hand side of the address bar or the video camera icon on the right-hand side. If you've blocked Chrome from accessing your webcam or microphone, please follow the instructions linked here to make sure access is allowed. Also, make sure you have a working webcam and microphone connected and powered on. Closing your laptop lid may power off your webcam.
Since Gatherly is spatial video chat, you have to be close to someone on our map to chat with them. You can find the map in the top right hand corner under the logo. You are the blue square, and you can move that square by clicking on the map to set a destination. When you move close to other squares, you'll enter a conversation with them! Also, make sure you've followed the instructions for the tutorial and finished it; you can't join the event until you've completed the tutorial.
Like other video chat platforms, Gatherly requires sufficient bandwidth to deliver a smooth experience. You can take a quick speed test by visiting test.gatherly.io and completing the tutorial. That will give you a better idea of how strong your network connection is.